Ассистент отделов / Administrative assistant (to Legal and Compliance departments)

Открыт набор на вакансию ассистент отделов в г. Москва.
Administrative assistant (to Legal and Compliance departments) Responsibilities: Work with Finance: Maintenance of contractual work and payment process with contractors (law firms, notaries, legal system providers, translation bureaus, etc.) – PO creation, approvals, re-issuing invoices, preparing financial documents; Maintenance of Register of invoices of Legal Department; Negotiation with contractors and Finance Department on payment points. Work with documents and operational support: PoAs execution, maintaining PoAs register; Supporting development Template Agreements, keeping Template Agreements regularly updated, managing the staff requests on Template Agreements usage; Coordination and taking part in execution of compliance projects (including control, follow-up, maintenance tasks); Execution of tasks related to RUC trainings (admin support of e-learning system, training submission and training statistic provision); Admin support of MAP and Fair Pay systems (including, update, access and MAP Security lead role); EDD Renewal tracking and notifying business owners of required processes (incl. interactions with business owners and statistic preparation); Tracking new requirements, legislation trends and enforcement practice in compliance area; Regular updating of Legal&Compliance's Intranet page; Translations (policies, contracts, slides); Technical support (scanning, copying, archiving). Travel support, other: Business trips support: travel bookings, visa support; Execution of the manager's expenses reports; Organization and coordination of meetings, booking conference rooms, and Minutes note taker, technical support of trainings and video-recording; Office supplies. Requirements: Legal Master/ Specialty graduate or last years student; English language: at least equal to Upper-intermediate; Ability to maintain confidentiality and trust around sensitive compliance/legal topics; Excellent ability to self-proactiveness, self-organization, prioritization the tasks (the role is complex); The capability to flex communication style; Excellent ability to be open and approachable. Conditions: Comfortable office in the center of Moscow (hybrid work format); Medical insurance, meal and mobile allowance, annual bonus; The possibility of professional development.